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Checklist example |
  
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Checklist example |
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The following checklist is to be followed each week on allocated days and times:
(Instructions Follow underneath)
CHECKLIST for w/end ________________
Monday - Wednesday
NEW EMPLOYEES
ADMIN INCLUDING MAN/TIMESH.
CAS TO PPT
ANNUAL LEAVE
SICK LEAVE
TERMINATIONS
PAY ENQUIRIES - before export
GRADES CHANGE
BACK PAYS codes: BPNORM & BPSOT as OTHER
Wednesday - after 12.00
FOR WORKFORCE bef export Print "Payroll Entries Not Exported for Depot" (dates-act week)
Print report from Rosters "Dockets missing or not entered properly" - use actual days for this week from Mon-Sun
(report title when printed is :Missing or Incomplete Dockets Report"
BLOCK DOCKET ENTRY!!! CHECK ON:
EXPORT WEEK END….
ALLOW DOCKET ENTRY!!!
test file entries
fix errors
read file entries
1. Print "Negative Values" report from Rosters- by export dates only
AFTER EXP ENTRIES:
NEGATIVE VALUES
FLEXI TIME - TAKEN
TEAM LEADER FOR ABLE
EASTLINK TRAV ALLOW - TMS
MANUAL DEDUCTIONS
LIV. AWAY ALLOWANCE
TOOLBOX MEETING get a copy from Ops Manager and check after export if correct hrs/rates paid
CHILD SUPPORT code CHILD
CENTRELINK code CLINK
WORKCOVER code WCOMP (OTHERS)
PAY ENQUIRIES
CHECK PAYS Copies for G: 1st pg last pg last pg
PRINT PAY DETAILS FOR ADMIN
UNCHECK PAYS
2.Print"Payroll Entries Awaiting Export"
BLOCK DOCKET ENTRY !!!
PROCESS ADDIT EXPORT
ALLOW DOCKET ENTRY!!!
INSTRUCTIONS FOR ABOVE TIMELINE (MONDAY TO WEDNESDAY)
NEW EMPLOYEES:
1. Add new employees to Attaché – Check History in ManStat first to check if they have commenced work and take note of their start date.
ADMIN (INCLUDING MANUAL TIME SHEETS)
1. Enter all Admin Time Sheets in Attaché Transactions Payroll Create / Modify F2 F3
2. Enter Employee surname and select employee from drop down box.
3. Enter hours and allowances in here and press F9 to save.
CASUAL TO PPT
1. Change selected employees (you will receive a list from the HR Department) from Casual to PPT.
2. In ManStat under payroll change Pay Type from Casual to Part –Time
3. In Attaché – change cost centre in 2nd screen and make notes of effective date, make sure leave loading is set up at 17.5% in 4th screen, add codes SL8PT and AL20PT into leave table on 5th screen
4. Attaché – In standard pays change cost centres
5. Casual to Full Time Office staff – change code in ManStat and Attaché i.e. NTR12345 to NAD12345
6. All the same as above except in last 4th screen, take out 17.5% as no loading applies for full time office staff. In 5th screen - leave table - add the following codes – SL10, AL20 for sick and annual leave.
ANNUAL LEAVE
1. Enter all Admin Annual leave into Attaché and all Casual and PPT Annual Leave into ManStat.
2. When entering in ManStat always check that Attaché has the correct updated pay rate in the employee's file as this is where it will pick up the rate to pay annual leave.
a. PPT – Add loading for the number of hours worked. Check accruals before paying and make note of it.
SICK LEAVE
1. Enter all Admin sick leave into Attaché and all Casual and PPT Sick Leave into ManStat.
2. When entering in ManStat, always check that Attaché has the correct updated pay rate in the employee's file as this is where it will pick up the rate to pay annual leave.
a. PPT – Add loading for the number of hours worked. Check accruals before paying and make note of it.
TERMINATIONS
1. Check in terminations tray for any Resignation letters and Uniform return forms. Refund uniform deposits if all uniforms have been returned. Charge per item for any outstanding equipment.
a. Unless a Dry cleaning receipt is provided, charge an additional $10 for cleaning when refunding their uniform deposit.
2. As you cannot terminate an employee in the middle of the month, if they have worked that month (as it will not calculate their Super for period worked), you will need to make a list of that month's terminations and enter termination date into Attaché once month end has been run.
PAY ENQUIRIES
1. All pay enquiries received within the week need to be addressed and either adjustments done or an explanation sent back to the employee.
GRADES CHANGE
1. Update any Grade changes in ManStat and change rate in Attaché – make notes.
BACK PAYS
1. Any back pays from previous pays to be processed.
WEDNESDAY 12PM
EXPORT FROM MANSTAT TO ATTACHÉ
1. MANSTAT FILE BLOCK DOCKET ENTRY
2. MANSTAT ADMINISTRATION VERIFY TIMESHEETS EXPORT TO ACCOUNTS
3. v Process Deductions
4. v Process Manual Entries
5. Do not tick pended only.
6. Enter Dates – From Monday to Monday
7. For Company: Select "All Companies"
8. Or Depot - Leave Blank
9. Or Employee – Leave blank
10. Use Empty pay for Template – do not tick
11. Pre-Calculate only – Do not tick
12. To path: select top line \\SERVER1\ACCOUNTS\ATT_PAY\TSAPAY
13. Comment – Add in Week Ending Date i.e. Week Ending 05/11/06
14. A box will appear once export is complete.
15. Go into Attaché – TRANSACTIONS PAYROLL DISK FILE ENTRIES TEST FILE ENTRIES FIX ANY ERRORS – While testing, it will come up with errors in certain lines
a. Go into PAYTSHT icon on desktop ? EDIT ?GO TO
b. Enter line number and it will take you to line where error is in order for you to fix it
c. save any changes made in here.
d. I.e. Incorrect pay code in ManStat or Attaché, Employee commenced but not added to Attaché etc.)READ DISK FILES ENTRIES (Entries will all be in Attaché now!)
16. MANSTAT FILE ALLOW DOCKET ENTRY
17. PRINT NEGATIVE VALUES REPORT FROM MANSTAT – by export dates
a ManStat Reports Payroll ?Employee Time Sheet Negative Exported ?Select Export Dates.
AFTER EXPORT END
NEGATIVE VALUES
1. Print dockets relating to negative values and correct and times for dockets in Attaché.
FLEXI TIME TAKEN
1. Adjust any Flexi Time / RDOs taken.
TEAM LEADER FOR ABLE
1. Make sure all Team Leader Entries are on correct levels, Check against time sheets
EASTLINK TRAVEL ALLOW – TMS
1. If any TMS employees have been paid Eastlink rates, check that they have Eastlink Travel.
MANUAL DEDUCTIONS
1. Enter any manual adjustments for pays or deductions into Attaché now and make notes of deduction.
LIVING AWAY ALLOWANCE
1. Pay any Living Away Allowances that you have received paperwork for.
TOOLBOX MEETING
1. Check all Toolbox meeting entries have been exported into Attaché correctly and that it is as the normal pay rate and not overtime hours.
CHILD SUPPORT
1. Make sure employees have earned enough to make Centrelink Deductions. Always keep a record of deductions.
CENTRELINK
1. Make sure employees have earned enough to make Centrelink Deductions. Always keep a record of deductions.
PAY ENQUIRIES
1. Make sure all Pay Enquiries are processed or an explanation mailed to employee.
2. List of all payroll enquiries for each week is to be done.
CHECK PAYS
1. Check pays in Attaché so reports can be printed and checked.
2. Print Pay Details for Admin so that we can check all Admin, Call Centre and Auto Pay employees' pays are correct.
3. Attaché Transactions Process Payroll Pre Process Reports Pay Details Select Location and enter dates Print.
PRINT "PAYROLL ENTRIES AWAITING EXPORT"
1. ADDITIONAL EXPORT (Done on Thursday mornings to include any old adjusted dockets)
2. ManStat Reports Payroll Payroll Entries Awaiting Export Date Range Print.
3. Block Data Entry – ManStat File Block Data Entry
EXPORT FROM MANSTAT TO ATTACHÉ
1. MANSTAT ADMINISTRATION VERIFY TIMESHEETS EXPORT TO ACCOUNTS
2. Process Deductions - do not tick
3. Process Manual Entries – do not tick
4. Pended only – do not tick
5. Enter Dates – From 3 months back to Monday
6. For Company: Select "All Companies"
7. Or Depot - Leave Blank
8. Or Employee – Leave blank
9. Use Empty pay for Template – do not tick
10. Pre-Calculate only – Do not tick
11. To path: select top line \\SERVER1\ACCOUNTS\ATT_PAY\TSAPAY
12. Comment – ADDITIONAL
13. A box will appear once export is complete.
14. Go into Attaché – TRANSACTIONS PAYROLL DISK FILE ENTRIES TEST FILE ENTRIES FIX ANY ERRORS
a. While testing it will come up with errors in certain lines
b. Go into PAYTSHT icon on desktop ? EDIT ?GOTO ?Enter line number and it will take you to line where error is in order for you to fix it
c. save any changes made in here.
d. I.e. Incorrect pay code in ManStat or Attaché, Employee commenced but not added to Attaché etc.)
READ DISK FILES ENTRIES (Entries will all be in Attaché now!)
AFTER ADD EXPENSE ENTRIES
1. Mark on Check list once you have completed the check and entered the following as above:
a Child support
b Centrelink
c Workcover
d Pay Enquiries – After Export.
e 2nd Page of Checklist below.
test file entries
fix errors
read file entries
AFTER ADD EXP ENTRIES
CHILD SUPPORT code CHILD
CENTRELINK code CLINK
WORKCOVER code WCOMP (OTHERS)
PAY ENQUIRIES - after export
copies for George 1st page last page
PRINT THE FOLLOWING REPORTS P/TOT BANK TR PAY DET P/COST PAYSLIPS
TRANSACTIONS pay/print pay/print admin to p/p 1Q - 4 N pay/print as per
PROCESS PAYROLL rem to canon N01 - V05 below
PRE-PROCESS REPORTS
*check pays and if any amendments to be processed uncheck pays and then check again, reprint relevant reports
PAYSLIPS RANGE EMAIL
ATTACHE HRS - ROSTERS HRS
Print from Rosters "Payroll Export Value Report1 consolidated" - dates of export
Print Income Types report from Attaché
Reports, Payroll, Post-Process Pays
Income Transactions
Income Type Code Range - blank
Dates - Sunday w/end
Report Options - nothing ticked
TO PRINT THE FOLLOWING REPORTS:
Pay Totals
1. Attaché Transactions Process Payroll Pre Process Reports Pay Details
2. Select Location and enter dates
3. Print. (Copy of 1st Page to be kept with month end info to go To Financial Controller in Melbourne H/O)
Bank Transfers
1. Attaché Transactions Process Payroll Pre Process Reports Bank Transfers
2. Do not selection location and this way it will pick up "All Companies" Location and enter dates
3. Print. (Copy of 1st Page to be kept with month end info to go to George)
Pay Details (Admin)
1. Attaché Transactions Process Payroll Pre Process Reports Pay Details
2. Select Admin (1Q – 4N)
3. Print (Select HP Payroll Printer).
Pay Details (All remainder staff)
1. Attaché Transactions Process Payroll Pre Process Reports Pay Details
2. Select remainder (N01 – V05)
3. Print (Select Canon Printer).
Pay Costings
1. Attaché Transactions Process Payroll Pre Process Reports Pay Costings
2. Do not need to select location
3. Print (Select HP Payroll Printer). (Copy of 1st Page to be kept with month end info to go To George)
TO PRINT PAY SLIPS:
ATTACHÉ HRS – ROSTERS HRS
(This compares quantity and dollars values from ManStat to Attaché)
1. Print from ManStat ? Payroll Export Value Report Consolidates Select Dates of Export
2. Print from Attaché Reports Payroll Post-Process Pays Income Transactions Income Type Code Range – Leave Blank Dates Sunday Wk/Ending date Report Options Nothing Ticked.
END OF WEEK
1. After pays done on Thursday, together with "before process backup", restore to TEST not updated pays
2. Uncheck in TEST and check ticking super box
3. Print pay totals
BEFORE PROCESS BACKUP
1. Select Shortcut to Backup Start Backup.
UPDATE FILES
1. ATTACHÉ ? TRANSACTIONS PROCESS PAYROLL PROCESS PAYROLL UPDATE FILES.